Zapier is an Automation Integration framework bused automate repetitive tasks without coding or relying on developers to build the integration. There are a few concepts to cover to used Zapier, these concepts are listed below.
A Zap is an automated workflow between your apps. For example, you may have a Zap that saves your Gmail attachments to Dropbox and another Zap that saves emails that you star in Gmail to a text file. Zaps consist of at least two parts: a trigger and one or more actions.
A trigger is an event in an app that starts the Zap. Once you set up a Zap, Zapier will monitor the app for that event. For the save Gmail attachments to Dropbox example, you can receive a lot of emails through your Gmail account, but the Zap isn't triggered until an email contains an attachment.
An action is an event that completes the Zap. For the save Gmail attachments to Dropbox example, the action is uploading the attachment from your email to Dropbox. An action can either be a Search or Create action, one requests data and the other makes stuff happen.
Each piece of data you run through your Zap counts as a task. That means if your Zap adds 100 emails to Dropbox automatically, your Zap just performed 100 tasks. Every task your Zap performs is another task that you don't have to do manually.
Zapier is a for-profit service and as such there might be costs involved. Zapier does have a free tier but the monthly workload for this tier is not high so we recommend that you read through Zapier's plans and make sure to pick a plan with Zapier that covers your organisation's needs.